Elk Island Catholic Teachers
Local No 21 of The Alberta Teachers' Association Constitution
1. The name of this local
shall be the Elk Island Catholic Teachers Local #21 of The Alberta Teachers'
Association henceforth to be called the local.
2(a) The area served by
this local association shall be congruent with the boundaries of the
Elk Island Catholic Separate Regional Division No 41, henceforth called
2(b) Local #21 is composed
of four wards: a) Camrose, b) Fort Saskatchewan, c) Sherwood Park, and
3(a) All active members
of The Alberta Teachers' Association, henceforth to be referred to as
the ATA, employed by the district are members of this local.
3(b) Associate members of
The Alberta Teachers' Association such as are assigned from time to
time by the Provincial Executive Council of the Association and who
pay the prescribed local association fee may become members of this
local association with all rights and privileges of active members.
5. The local shall have
the power, subject to approval of the Provincial Executive Council of
the ATA, to levy fees for membership in this local as are determined
from time to time by the support of two-thirds of those present
at a general meeting of the local. Such fees shall be additional to
the fees prescribed by the Annual Representative Assembly of the ATA.
RULES OF PROCEDURE
6. The proceedings of all
meetings—general, special, local council and executive committee—shall
be regulated by the official Rules of Procedure for the ATA and those
standing rules created to guide the local's proceedings. Any residual
situations shall be regulated by the Rules of Procedures in the most
current edition of Robert's Rules of Order, Newly Revised.
7. The governing body of
this local shall be the members present at a general meeting, at which
ten (10) percent of the members of the local shall constitute a quorum.
9. The executive committee
of this local shall consist of the president, vice-presidents, past president,
secretary, treasurer, Professional Development Committee Chair, Economic
Policy Committee Chair, and the Local Communications Officer (who
shall be appointed but have no voting privileges).
10. It shall be the duty
of the executive committee:
(a) to prepare the agenda
of business for all meetings,
(b) to exercise general
supervision of the affairs of the local,
(c) to prepare and transmit
to head office of the ATA such reports and statements with reference
to the affairs of the local as may be required by the Provincial Executive
Council of the ATA,
(d) to ensure that all
monies of the local are used to further the objects of the ATA as set
out in the Teaching Profession Act, and
(e) to assume the functions
of the local council in emergent situations.
11. The executive committee
shall meet as often as local business requires.
12. There shall be constituted
a local council of this local consisting of:
(a) all members of the
(b) a representative, or
alternate, elected from the staff of each workplace, and
(c) chairs of standing
13. (a) All active members
of the local, henceforth referred to as members, may attend local council
meetings and may address the council with approval.
(b) Only members of local
council may vote at local council meetings.
15. It shall be the duty
of local council:
(a) to administer the affairs
of the local,
(b) to appoint ad hoc committees
as deemed necessary and assign their responsibilities,
(c) to ratify suitable
frames of reference for each of its committees,
(d) to receive reports
from committees and decide on action to be taken, if any,
(e) to appoint representatives
to the ATA Summer Conference and other conferences as decided by the
(f) to administer the financial
affairs of the local, including an annual audit, approval of an annual
(g) to deal with other
matters not otherwise addressed by the constitution or the ATA Bylaws.
15. The local council shall
meet at least four times a year.
16. Fifty percent (50%)
of the local council members shall constitute a quorum at local council
17. A majority vote of
those present shall govern the decisions of the local council unless
rules and regulations otherwise decree.
18 (a) Notices of intent
to hold a general, special, local council or an executive meeting shall
be given by the secretary at least five operational days before such
meeting is to be held. Such notices shall include an outline or agenda
of business to be discussed at the meeting.
(b) Any special or general
meeting may, by a two-thirds vote of the total membership of the local,
waive notice of a meeting or of any motion brought before the meeting.
19. Meetings of this local
shall be called by the president or on the request of:
(a) the executive committee,
(b) the local council,
(c) the written request
of ten (10) members of the local,
(d) an officer of the ATA,
(e) the local’s district
(f) the Economic Policy
20. A record of all members
attending general, special, local council and executive committee meetings
shall be retained by the local secretary with the minutes of the meeting.
21.An officer of the ATA or
the local's district representative may attend and address any general,
local council, or executive committee meeting. An officer of the ATA
may not vote. A district representative may vote if the representative
is a member of this local.
duties of the president shall be:
1) to call and preside
at all general, local council and executive committee meetings of the
2) to exercise general
supervision over the affairs of the local, and
3) to serve as a local
representative to representative assemblies.
duties of the vice-president(s) shall be:
(1) to take charge of the
affairs of this local association in the absence of the president on
a rotational basis allocated on three, four month periods, beginning
July 1st, and
(2) to assist the president
in the discharge of duties.
duties of the secretary shall be:
(1) to keep accurate records
of all proceedings of the local,
(2) to bring before the
executive committee all communications received by the local,
(3) to prepare and send
to the ATA such statements and reports as may be required from time
(4) to notify all members
of general, special, local council or executive committee meetings,
(5) to maintain updated
records of the constitution and standing rules, and to distribute annually
a copy to all members of local council.
duties of the treasurer shall be:
1) to keep accurate records
of all monies received and expended,
2) to maintain active accounts
at a recognized financial institution,
3) to prepare a financial
statement as required for audit purposes,
4) to prepare such statements
and reports as may be required from time to time,
5) to make disbursements
as authorized by the executive committee, local council or general membership
at a general meeting,
6) to report on the current
financial status of the local as required by the local council or the
executive committee, and
7) to prepare an annual
budget of the local for approval by local council.
22(e) Past President—the
duties of the past president shall be:
1) to advise and assist
the president in the execution of duties as required,
2) to act as a regular
member of local council,
3) to chair the nomination
4) to act as the chief
returning officer for elections.
23. The duties of staff
representatives shall be:
(a) to represent their
staffs at local council meetings and
(b) to report local council
proceedings to their staff.
COMMITTEES OF LOCAL
24(a) Standing committees
shall include, but not limited to the following committees:
1) Constitution, 2) Economic
Policy, 3) Local Communications, 4) Nominating, 5) Professional Development,
6) Annual Representative Assembly, 7) Social, 8)Substitute Teachers,
9) Teacher-Board Advisory.
24(b) The composition and
responsibilities of standing committees shall be determined by the applicable
25. The duties of each
committee chair shall be:
(a) to receive direction
from local council,
(b) to report on the committee's
business as required by local council, and
(c) to advise the local
council on issues requiring the council's consideration.
26. (a) The president, vice-president(s),
secretary, and treasurer shall be elected by the members at the annual
general meeting, One vice-president will be elected from each ward with
the exception of the ward that the president is from, where no vice-president
shall be elected.
(b) At the annual general
meeting, members of the committees shall be elected in accordance with
the standing rules,
(c) All persons elected
under 26a) and 26b) shall assume office on the first day of July following
(d) A vacancy on the executive
committee occurring between annual elections shall be filled by election
of a member of the local by the remaining members of the executive committee,
(e) Should one or more
of the local representatives be unable to fulfil their term of office,
replacements shall be elected by the local council.
(f) should local council
determine that a member has been inexcusably absent from two or more
meetings which the member is obliged to attend, local council may declare
the office or position vacant.
28. Each sublocal shall
operate under a constitution, which must be approved by the local council
and ratified by the Provincial Executive Council of the ATA.
29. The powers and duties
of each sublocal shall be as shown in its constitution.
30. The financial year of
the local shall be July 1 to June 30.
31. Notice of motion for
proposed amendments shall be given to the members at least thirty (30)
days prior to the general meeting at which such a motion shall be considered.
33.(1) The local shall develop
a set of standing rules to govern its operations.
33.(2) Standing rules may be
created or amended by:
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