Constitution


Elk Island Catholic Teachers Local No 21 of The Alberta Teachers' Association Constitution

    NAME

    1.  The name of this local shall be the Elk Island Catholic Teachers Local #21 of The Alberta Teachers' Association henceforth to be called the local. 

    BOUNDARIES 

    2(a) The area served by this local association shall be congruent with the boundaries of the Elk Island Catholic Separate Regional Division No 41, henceforth called the division. 

    2(b) Local #21 is composed of four wards: a) Camrose, b) Fort Saskatchewan, c) Sherwood Park, and d) Vegreville 

    MEMBERSHIP 

    3(a)  All active members of The Alberta Teachers' Association, henceforth to be referred to as the ATA, employed by the district are members of this local. 

    3(b) Associate members of The Alberta Teachers' Association such as are assigned from time to time by the Provincial Executive Council of the Association and who pay the prescribed local association fee may become members of this local association with all rights and privileges of active members. 

    OBJECTS 

  1. The objects of the local shall be to further the objects of the ATA as set out in:
        1. the Teaching Profession Act
        1. the general bylaws of the ATA.
 

    FEES 

    5.  The local shall have the power, subject to approval of the Provincial Executive Council of the ATA, to levy fees for membership in this local as are determined from time to time  by the support of two-thirds of those present at a general meeting of the local. Such fees shall be additional to the fees prescribed by the Annual Representative Assembly of the ATA. 

    RULES OF PROCEDURE

    6.  The proceedings of all meetings—general, special, local council and executive committee—shall be regulated by the official Rules of Procedure for the ATA and those standing rules created to guide the local's proceedings. Any residual situations shall be regulated by the Rules of Procedures in the most current edition of Robert's Rules of Order, Newly Revised.  
     

    ORGANIZATION 

    7.  The governing body of this local shall be the members present at a general meeting, at which ten (10) percent of the members of the local shall constitute a quorum. 
     

  1. The annual general meeting of this local shall be held during the month of May to hear reports, hold elections, approve and set policy, and deal with such matters as may arise. Other general meetings may be called as the need arises.
 
 

    EXECUTIVE COMMITTEEE 

    9.  The executive committee of this local shall consist of the president, vice-presidents, past president, secretary, treasurer, Professional Development Committee Chair, Economic Policy Committee Chair, and the Local Communications Officer (who shall be appointed but have no voting privileges). 

    10.  It shall be the duty of the executive committee:

    (a) to prepare the agenda of business for all meetings,

    (b) to exercise general supervision of the affairs of the local,

    (c) to prepare and transmit to head office of the ATA such reports and statements with reference to the affairs of the local as may be required by the Provincial Executive Council of the ATA,

    (d) to ensure that all monies of the local are used to further the objects of the ATA as set out in the Teaching Profession Act, and

    (e) to assume the functions of the local council in emergent situations. 

    11.  The executive committee shall meet as often as local business requires.

    LOCAL COUNCIL

 

    12.  There shall be constituted a local council of this local consisting of:

    (a) all members of the executive committee,

    (b) a representative, or alternate, elected from the staff of each workplace, and

    (c) chairs of standing committees. 

    13. (a) All active members of the local, henceforth referred to as members, may attend local council meetings and may address the council with approval.

    (b) Only members of local council may vote at local council meetings. 

    15.  It shall be the duty of local council:

    (a) to administer the affairs of the local,

    (b) to appoint ad hoc committees as deemed necessary and assign their responsibilities,

    (c) to ratify suitable frames of reference for each of its committees,

    (d) to receive reports from committees and decide on action to be taken, if any,

    (e) to appoint representatives to the ATA Summer Conference and other conferences as decided by the local council,

    (f) to administer the financial affairs of the local, including an annual audit, approval of an annual budget, and

    (g) to deal with other matters not otherwise addressed by the constitution or the ATA Bylaws. 

    15.  The local council shall meet at least four times a year.  

    16.  Fifty percent (50%) of the local council members shall constitute a quorum at local council meetings. 

    17.  A majority vote of those present shall govern the decisions of the local council unless rules and regulations otherwise decree. 

    MEETINGS 

    18 (a) Notices of intent to hold a general, special, local council or an executive meeting shall be given by the secretary at least five operational days before such meeting is to be held. Such notices shall include an outline or agenda of business to be discussed at the meeting. 

    (b) Any special or general meeting may, by a two-thirds vote of the total membership of the local, waive notice of a meeting or of any motion brought before the meeting. 

    19.  Meetings of this local shall be called by the president or on the request of:

    (a) the executive committee,

    (b) the local council,

    (c) the written request of ten (10) members of the local,

    (d) an officer of the ATA,

    (e) the local’s district representative, or

    (f) the Economic Policy Committee Chair 

    20.  A record of all members attending general, special, local council and executive committee meetings shall be retained by the local secretary with the minutes of the meeting. 

21.An officer of the ATA or the local's district representative may attend and address any general, local council, or executive committee meeting. An officer of the ATA may not vote. A district representative may vote if the representative is a member of this local.

    OFFICERS

 

    22(a)  President—the duties of the president shall be:

    1) to call and preside at all general, local council and executive committee meetings of the local,

    2) to exercise general supervision over the affairs of the local, and

    3) to serve as a local representative to representative assemblies. 

    22(b)  Vice-President—The duties of the vice-president(s) shall be:

    (1) to take charge of the affairs of this local association in the absence of the president on a rotational basis allocated on three, four month periods, beginning July 1st, and

    (2) to assist the president in the discharge of duties. 

    22(c)  Secretary—The duties of the secretary shall be:

    (1) to keep accurate records of all proceedings of the local,

    (2) to bring before the executive committee all communications received by the local,

    (3) to prepare and send to the ATA such statements and reports as may be required from time to time,

    (4) to notify all members of general, special, local council or executive committee meetings, and

    (5) to maintain updated records of the constitution and standing rules, and to distribute annually a copy to all members of local council. 

    22(d)  Treasurer—The duties of the treasurer shall be:

    1) to keep accurate records of all monies received and expended,

    2) to maintain active accounts at a recognized financial institution,

    3) to prepare a financial statement as required for audit purposes,

    4) to prepare such statements and reports as may be required from time to time,

    5) to make disbursements as authorized by the executive committee, local council or general membership at a general meeting,

    6) to report on the current financial status of the local as required by the local council or the executive committee, and

    7) to prepare an annual budget of the local for approval by local council. 

    22(e)  Past President—the duties of the past president shall be:

    1) to advise and assist the president in the execution of duties as required,

    2) to act as a regular member of local council,

    3) to chair the nomination committee

    4) to act as the chief returning officer for elections.

    STAFF REPRESENTATIVES

 

    23.  The duties of staff representatives shall be:

    (a) to represent their staffs at local council meetings and

    (b) to report local council proceedings to their staff. 

    COMMITTEES OF LOCAL COUNCIL 

    24(a)  Standing committees shall include, but not limited to the following committees:

    1) Constitution, 2) Economic Policy, 3) Local Communications, 4) Nominating, 5) Professional Development, 6) Annual Representative Assembly, 7) Social,  8)Substitute Teachers, 9) Teacher-Board Advisory. 

    24(b)  The composition and responsibilities of standing committees shall be determined by the applicable standing rules.

    COMMITTEE CHAIRS

 

    25.  The duties of each committee chair shall be:

    (a) to receive direction from local council,

    (b) to report on the committee's business as required by local council, and

    (c) to advise the local council on issues requiring the council's consideration. 
     

    ELECTIONS 

    26. (a) The president, vice-president(s), secretary, and treasurer shall be elected by the members at the annual general meeting, One vice-president will be elected from each ward with the exception of the ward that the president is from, where no vice-president shall be elected.

    (b) At the annual general meeting, members of the committees shall be elected in accordance with the standing rules,

    (c) All persons elected under 26a) and 26b) shall assume office on the first day of July following the election.

    (d) A vacancy on the executive committee occurring between annual elections shall be filled by election of a member of the local by the remaining members of the executive committee,

    (e) Should one or more of the local representatives be unable to fulfil their term of office, replacements shall be elected by the local council.

    (f) should local council determine that a member has been inexcusably absent from two or more meetings which the member is obliged to attend, local council may declare the office or position vacant. 

    SUBLOCALS 

  1.    Subgroup(s) of the members of the local may form sublocals.
 

    28.  Each sublocal shall operate under a constitution, which must be approved by the local council and ratified by the Provincial Executive Council of the ATA. 

    29.  The powers and duties of each sublocal shall be as shown in its constitution. 

    FINANCIAL 

    30. The financial year of the local shall be July 1 to June 30.

    AMMENDMENT OF CONSTITUTION

 

    31. Notice of motion for proposed amendments shall be given to the members at least thirty (30) days prior to the general meeting at which such a motion shall be considered. 

  1. Approval by two-thirds (2/3) of the members present at a general meeting is required to pass any amendment to the constitution. Such amendment(s) shall become effective upon ratification by the Provincial Executive Council of the ATA.
 

33.(1) The local shall develop a set of standing rules to govern its operations. 

33.(2) Standing rules may be created or amended by:

    1. a majority vote of the members present at a general meeting,
    2. a two-thirds majority vote of the members of the local council present at a local council meeting,
    3. approval of Provincial Executive Council when required.